Forms & Documents
Department: Clerk's Office
The Forms & Documents Center provides you on-line access to forms, guides, handouts, documents, and other various information sources used in your town's business. This information may be in a PDF printable format for printing only, or an interactive format that will accept online data entry, so that you may complete the form online and transmit it to the town for processing. In either instance, the forms are available immediately to you anywhere that you have access to the internet.
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- Citizen Leadership Form & Guidelines Click above to get the Citizen Leadership Form. Upon completion please submit the Citizen Leadership Form to the Township Clerks Office. NOTICE: Enactment of the "Citizen Service Act" A2784 on October 19, 2009 requires any person interested in serving on a municipal authority, board, committee or commission to file a "Citizen Leadership Form" with the Municipal Clerk & requires anyone newly appointed to a municipal entity to take an Oath of Office for that specific position.
- Vacant Positions A new vacancy list is posted whenever a vacant position exists. Please check the Township Website frequently by clicking "Vacant Positions" to view any current vacant position on Township Boards, Committees and Commissions. Click on the link to view the purpose and meeting schedule for individual Boards, Committees or Commissions.
What you can find here: Citizen Leadership Form and vacancy listing for any Township Board, Committee or Commission along with information about membership on these committees. - Citizen Leadership Form & Guidelines
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- Annual Cannabis License Application-Fillable PDF Form
The application is a fillable PDF format. Upon completing print a copy and submit with fee to the Clerk's Office. -
- Clothing Bin Application Print Application, complete and submit with bin location photo, fee, POLICE REQUEST FORM to the Clerk's Office for processing. This is an annual permit.
- Clothing Bin Police Request Form Print Police Information Request Form and submit to Clerk's Office for processing with Clothing Bin Application, photo of bin location, and fee.
Clothing Bin Applications - Clothing Bin Application
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- Community Sign Application The Township sign is used for upcoming Township or local Community events. Please see application for instructions.
Click here for application to submit your request - Community Sign Application
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- ONLINE VOTER REGISTRATION AVAILABLE Visit https://nj.gov/state/elections/vote.shtml the New Jersey Voter Information Portal to register to vote, search your current registration, how to vote, track your ballot, location of secure drop-boxes and more helpful information. Registration deadline is 21 days before an election. Registration is permanent in New Jersey but one must re-register for the following reasons: Change in name due to marriage, divorce or by judgement of a court, Change in residence. Exception is a move within the County and voter has not notified the commission, they go to new polling site and vote by Provisional Ballot. When voter changes name, they vote by sign both names at time of voting.
- Voter Registration Deadline GENERAL ELECTION 2024 GENERAL ELECTION is Tuesday, November 5, 2024 and Voter Registration Deadline is Tuesday, October 15, 2024
- Voter Registration Deadline PRIMARY ELECTION 2024 PRIMARY ELECTION is Tuesday, June 4, 2024 and Voter Registration Deadline is Tuesday, May 14, 2024
- 2024 OFFICIAL RESULTS Primary Election 6-4-2024
- Application for Vote By Mail Ballot - PRINT 2 PAGES- 1-APPLICATION 2-ADDRESS TO MAIL OUT This application must be received by the County Clerk not later than 7 days prior to the election, unless you apply in person or via an authorized messenger during County Clerk's office hours, but no later than 3:00 p.m. the day prior to the election. Print the application and mail it to the Passaic County Clerk. The Passaic County Clerk's Office will then mail the BALLOT to address given in the application.
- Board Worker Application
- Official Results - General Election 11-5-2024
- Vote by Mail Opt Out Form
- Voter Privacy
- Voter Registration Application & Political Party Affiliation
- ONLINE VOTER REGISTRATION AVAILABLE
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- Foreclosure-Vacant Foreclosures Ordinance 2022-052
- Registration Foreclosure Mortgage Properties Ordinance 2023-006
- Registration Form-Foreclosure & Vacant Foreclosure CLICK to get Registration Form -- In order to comply with foreclosure property registration ordinance, all mortgages must register with the Township of West Milford Foreclosure property registration program and pay a registration fee
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- OPRA - The Basic Instructions for Requestors
- OPRA New Form Effective 9-3-24 The GRC has established an updated version of the old "Model OPRA request form" to include the following: 1) certifiable statements addressing commercial purpose & pending litigation have been added to the "Requestor Information" box; 2) new & amended exemptions added to the "Reasons for Denial" list 3) information page has been changed to reflect relevant new & amended provisions.
- Where to Submit OPRA New Form Effective 9-3-24 ALL OPRA request forms are submitted to the West Milford Municipal Clerk at [email protected]
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- AFSCME 2275 Contract 2020-2022
- AFSCME 2275 MOA 2023-2025
- AFSCME 3301 2010-2014
- AFSCME 3301 2014 SideBar-Assist Treasurer
- AFSCME 3301 2015-2019
- AFSCME 3301 2020-2023
- AFSCME 3301 2023 June 30 Addendum
- AFSCME 3301 2023 Nov 22 Addendum
- AFSCME 3301 MOA 2024-2026
- PBA 162 Contract 2015-2018
- PBA 162 MOA 2024-2028
- PBA&SOA 162 MOA 2019-2023
- SOA 162 MOA 2024-2028
- Teamsters 560 Contract 2015-2019
- Teamsters 560 MOA 2015-2019
- Teamsters 560 MOA 2020-2022
- Teamsters 560 MOA 2023-2026
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- Municipal Insurance Registration Form
A new minimum liability insurance requirement for owners of businesses and rental units are required to annually register with the Township of West Milford their certificate of insurance using the Municipal Insurance Registration Form -
- Non-Solicitation Registration Form Printable Form to mail or email to Clerk's Office. Or from the Home Page Click on Services; Service Request; Choose "Non-Solicitation Sign Up" from the drop box. Complete the form and submit.
- Peddling & Soliciting Ordinance
- Non-Solicitation Registration Form
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- Rental Housing Registration Form Instructions are included. Please read entire document. Upon completion, the FORM is filed in person with the Township Clerk's Office.
Upon completion FORM is filed with the Township Clerks Office. - Rental Housing Registration Form
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- 2024-001-Special Consent Agenda
- 2024-002-NominationProtocol
- 2024-003-Re-EstablishBeautification-RecyclingComm
- 2024-004-Re-EstablishEmergencyManagementCouncil
- 2024-005-Re-EstablishFireBoardofReview
- 2024-006-Re-EstablishHeritageCommittee
- 2024-007-Re-EstablishMunicipalAllianceCommitteeUpdated
- 2024-008-Re-EstablishSafetyCommittee
- 2024-009-Re-EstablishShadeTreeAdvisoryCommittee
- 2024-010-Re-EstablishStormwaterPollutionTeam
- 2024-011-AnnualMeetingNotice
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- 2024-013-Newspapers
- 2024-014-CashManagementPlan-Ellen Update 2024
- 2024-015-CollectionOfTaxesHours-Elaine 12-18-23Updated
- 2024-016-TaxRateOfInterest-ImprovementAssessments Elaine Updated 12-18-23
- 2024-017-PettyCash
- 2024-018-ReleaseExecutiveSessionMinutes
- 2024-019-BestPracticesSurplusPolicy -DRAFT Get Yes Per EM
- 2024-020-AffirmCivilRightsPolicy
- 2024-021-Appoint-Administrator-Clerk-Senande
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- 2024-027-Director of Planning and Building -Ligus
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- 2020-377-AcceptGrant-NJHighlandsCouncil-StormwaterIinfrastructureMapping
- 2020-378-AcceptGrant-NJHighlandsCouncil-WatershedManagementProgram
- 2020-379-AwardContract-MarketingofRecycables-AtlanticFibers
- 2020-380-AuthorizePurchaseDieselFuel-GriffithAlliedTrucking
- 2020-381-AuthorizePurchaseMotorGasoline-GriffithAlliedTrucking
- 2020-382-AmendCopierLease-AtlanticTomorrowMunicipalFinance-Police
- 2020-383-TransferItemsCurrentFundAppropriations
- 2020-384-ApproveOneRemountforFordF450forWMFirstAid
- 2020-385-Authorize2021TemporaryBudget
- 2020-386-Various-2021 Licenses
- 2020-387-ContinueContract-Klepesch-In-Rem 35
- 2020-388-ContinueContract-Klepesch-In-Rem 36
- 2020-389-AuthorizeTaxForeclosureList-InRem 37
- 2020-390-ApproveContract-Klepesch-TaxForeclosureList 37
- 2020-391-Chap159-HighlandPlanConformance-SpecialRevenue
- 2020-392-AuthorizeRefundEngPerformGuarantee-CFACustomHome
- 2020-393-Chap159-StormwaterInfraMapping-SpecialRevenue
- 2020-394-AuthorizeRefundOtherLiens
- 2020-395-AuthorizeRefundOverpayment
- 2020-396-AuthorizeRefundRecreationFees
- 2020-397-AuthorizeReinstatementofTaxes
- 2020-398-CancelBudgetAppropriation
- 2020-399-AuthorizeRefundClerksFee
- 2020-400-PaymentOfBills 12-16-20
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- Short Term Rental Application Information
- Short Term Rental Checklist and Application Make sure to click the links for documentation required for Fire & Zoning Compliance Certifications
- Short Term Rentals Chapter 285-13 Town Code