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January 2019  
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ENGINEERING DIVISION MONTHLY REPORT
JANUARY 2019

Eric Miller, Supervising Engineering Aide


APPLE ACRES

A field meeting was attended with the Director of Community Services and Recreation and a representative of the consulting Township Engineer to discuss possible configurations for park improvements as it relates to environmental restrictions.

BAYONNE DRIVE

Based on a citizen request for a yield sign a comprehensive analysis was completed.  A report and recommendation was distributed to involved departments that provided input in the process.

CAPITAL BUDGET

A meeting was attended with the budget consultant, Chief Financial Officer and Administration staffer to discuss details of 2019 preliminary capital budget requests.  As per the consultant’s inquiries, follow up contacts were made for updated proposals and schedules from involved vendors and governmental agencies.

FACILITY DUDE / MOBILE 311

Technical assistance was provided to the Department of Public Works (DPW) office staff to compile 2018 operations data into graphical form.  The visual output will be utilized by DPW to compliment the annual report.

HIGH CREST DRIVE

A failed private storm drainage system exposed a low point in the road that resulted in flooding private property that had to be addressed.  Field survey work and design was performed for a Township storm drainage system extension.  The DPW started construction but was suspended when sub-freezing temperatures created heavy frost that thwarted digging.  The project will be resumed when weather permits.

ICE PROBLEMS

Due to exceptional rain in 2018 and early 2019, subsurface water sources have resulted in ice buildup at several locations that had not previously been problematic.  Inspections were performed and further action taken when warranted.  Requests were sent to the Health Department and Suez for water source sampling.  The DPW Director was involved in discussions of proposed constructed solutions were applicable.

LOT DEVELOPMENT PLAN REVIEW

Two (2) initial, single-family, residential lot development plans were reviewed for compliance with Section 110-4 of the Township Code and any applicable Board resolutions.  Two (2) as-built / final plans were reviewed, inspected and approved.  All lot development plan review results are entered into the “Spatial Data Logic” system.  The results are also posted for public consumption within the Engineering Division section of the Township’s website (www.westmilford.org) under the Lot Development Plan Tracker.

PAVEMENT MANAGEMENT PROGRAM

Road inspections have begun and will continue as weather allows.  The data is analyzed to develop the annual Road Rating List.  This program was initiated in 2003 to evaluate the 150 mile long paved Township road inventory and assist in determining road resurfacing priorities.  Roads not resurfaced are re-rated every 3 years.

SEDIMENTATION BASIN INVENTORY

The annual report of newly constructed 2018 sedimentation basins was generated and submitted to the DPW.  West Milford’s Tier “A” Municipal Stormwater Permit requires a specific cleaning and inspection regimen for sediment inlets.

TIER “A” MUNICIPAL STORMWATER PERMIT

In accordance with West Milford’s Tier “A” Municipal Stormwater Permit annual reporting, the required SPPP (Stormwater Pollution Prevention Plan) Form #11 was completed for all inlet retrofits during 2018.  All inlets within road improvement projects must be retrofit with reduced opening and/or bicycle safe grates.  Since permit adoption (2004) the Township has addressed 2,934 storm drainage inlets.  There are approximately 6,000 inlets within West Milford’s MS4 (Municipal Separate Storm Sewer System).  A GIS companion map was generated to display the location of the new retrofit inlets.

TIMBER LANE EAST

As requested by the DPW Director, field survey work was performed to design repairs to a failing storm drainage pipe resulting in an ice condition in the road.  Technical assistance will be provided to DPW staff for installation when weather and schedule allow.

UNION VALLEY ROAD (Passaic County Route 513)

Based on a citizen request for a speed limit reduction in the Crescent Park area a comprehensive analysis was completed.  A report on the existing signage was generated and distributed to involved departments based on an inspection and comparison to the Sign Authorization manual.  The Passaic County Traffic Engineer was consulted on the concerns.  A final report and recommendations will be forthcoming.

2018 – 2019 WINTER STORM MAINTENANCE

Two Engineering Division staff members provided a total of 16.25 hours of inspection for the January 19-20 storm and 11.75 hours for the January 29-30 storm.  Residential snowplowing concerns were investigated with action taken when applicable.  A total of 5 storm event reports were generated and submitted.  The DPW Director held a meeting with the snow inspection staff members and Supervisors to resolve issues identified from the November storm.

MISCELLANEOUS

  • Technical assistance, regarding lot development plans, storm drainage issues, active construction projects, flood zones, right-of-way issues, etc. was provided to concerned residents on 74 occasions.Field inspections, photographs, reports and/or follow up were required for 25 of these issues.
  • Technical assistance was provided, for various issues, to other departments on 103 occasions.
  • Fourteen large format copies were made for $5.00 each.Six no charge maps were made for other offices, boards and/or committees.
  • File research, map copies and/or information were provided to professionals on 26 occasions.
  • Assistance was provided to builders, contractors and utilities on 4 occasions.
  • Reviewed consulting Township Engineer payment vouchers on two occasions.
  • Two O.P.R.A. requests were received and research with responsive documents submitted to the Clerk’s Office.
  • One Zoning Board of Adjustment application was reviewed and processed.
  • One department head meeting was attended.
  • Four Street Excavation permits were reviewed, bond established and returned to the Clerk’s Office for processing.

 

CAPITAL PROJECTS

 

AWOSTING ROAD – SECTION 2

Preliminary construction plans have been drafted for the resurfacing of Awosting Road.  The fieldwork, design, bidding and construction are planned for the 2019 construction season.  This project is being partially funded by a $273,000 State Aid grant.

CANISTEAR ROAD – SECTION 3

Preliminary construction plans have been drafted for the resurfacing of Canistear Road within West Milford.  The fieldwork, design, bidding and construction are planned for the 2019 construction season.  This project is being partially funded by a $315,000 State Aid grant.

RIDGE ROAD – SECTION 3, CONTRACT 5

Construction had to be suspended due to utility poles that have yet to be relocated.  Based on Police Department recommendations, additional traffic control safety devices were added for poles inside the new curb.  Meetings were held between the involved utility companies in an attempt to resolve the eight month-long impasse.  The improvements to Ridge Road are being partially funded by a $248,228 State Aid grant.  This is the final section of the 1999 envisioned Bikeway to connect the Town Center (Town Hall) to the major schools complex (Highlander Drive).

2018 TOWNSHIP ROAD RESURFACING PROGRAM

The first / final payment voucher was received, reviewed and processed.  The as-built project cost of $914,077.55 provided for the milling and resurfacing of 4.52 miles of paved Township roads which represents an 8.6% reduction from the original contract award.  The roads / road sections completed under the 2018 program are as follows:  Cahill Cross Road (section), Carriage Lane, Duralee Court, Evanstan Avenue West, Gould Road (section), High Crest Drive (section), High Street, MacGregor Road, Mary Street, Monmouth Avenue, Morsetown Road (section), Pawnee terrace, Rockburn Pass (section), Rosemont Avenue and Setting Sun Trail.






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