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July 2018  
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JULY 2018

Eric Miller, Supervising Engineering Aide



A meeting was held prior to the departure of the Health Director (committee head).  The project for the removal of petroleum contaminated soils beneath the Town Hall parking lot has begun.  The source of the contamination resulted from a leaky underground storage tank removed decades ago.  The contracted L.S.R.P. (Licensed Site Remediation Professional) has indicated that all of the remaining contaminated soil has been removed.  The project includes disposal of the soil, backfill, additional sampling and installation of monitoring wells.  The NJDEP requires clean ground water as well as clean soil.  The committee members will share responsibilities until a new Health Director is in place.


One (1) initial, single-family, residential lot development plan was reviewed for compliance with Section 110-4 of the Township Code and any applicable Board resolutions.  One (1) as-built / final plan was reviewed, inspected and approved.  All lot development plan review results are entered into the “Spatial Data Logic” system.  The results are also posted for public consumption within the Engineering Division section of the Township’s website (www.westmilford.org) under the Lot Development Plan Tracker.


Contact was made with the Passaic County Engineering Department to inquire about issues with recently completed County road projects within the Township.  The County has agreed that specific areas along the recently resurfaced Macopin Road will be repaired.  The County also indicated that the failing sections of the high friction surface treatment along Greenwood Lake Turnpike will be repaired.


Design continues on Harrison, Jefferson, Walnut and Paul as time allows.  Available time for this project has been largely occupied by Municipal Aid projects.  The 2016 suspension of the Transportation Trust Fund created a backlog.  State Aid projects have timeliness targets that impact future applications and must be given priority.  The current track of the 2018 schedule will return the municipality to on time completion of State Aid roadway infrastructure projects.


Technical assistance was provided to DPW staff for the installation of previously designed storm drainage improvements to resolve a long-standing water ponding issue at the Westbrook Road intersection.  The project consisted of one new precast concrete inlet and 15 feet of pipe to connect to the existing drainage system.


A Snow Committee meeting was attended to finalize the specifications in advance of advertising for the receipt of bids.  The specifications were revised as per the committee’s recommendations.  The receipt of bids for 2018-2019 contract snow plowing services has been scheduled for 10:00 am on Friday, August 17th, compared to bidding on August 25th last year.


A site meeting was attended with the Director of Public Works and a private electrician to identify the cost of infrastructure improvements to connect the Town Hall and former Library to the Orange and Rockland storm hardening circuit that runs through the Town Hall property.  The storm hardening circuit was installed after Super Storm Sandy to provide power to the Town Center so long as the sub-station has power.  The new Library was constructed with connection to the storm hardening circuit.


  • Technical assistance, regarding lot development plans, storm drainage issues, active construction projects, flood zones, right-of-way issues, etc. was provided to concerned residents on 51 occasions.Field inspections, photographs, reports and/or follow up were required for 16 of these issues.
  • Technical assistance was provided, for various issues, to other departments on 120 occasions.
  • Three large format maps were printed for $5.00 each.Four no-charge map copies were made for other Township Departments, Boards and Committees.
  • File research, map copies and/or information were provided to professionals on 26 occasions.
  • Assistance was provided to builders, contractors and utilities on 11 occasions.
  • Training for supervisors, sponsored by the MEL, was attended in Sparta.
  • One department head meeting was attended.
  • Contact was made with NJDOT for status of Route 23, “S” Curves project.
  • On-line efficiency questionnaire was completed by all staff.
  • The square footage of Township owned buildings was calculated for DPW.
  • One lien assignment was reviewed for the Tax Collector.
  • One Minor Soil Permit was reviewed, inspected and approved.



The Passaic County Engineer has advised that although the bridge replacement project is starting slowly, the work is on track to complete within the contracted term of 180 days.


A site meeting was held between the Director of Community Services and Recreation and a representative from Orange and Rockland to discuss what the electricity needs will be for the athletic field lighting.  This is the first step toward implementation of the Passaic County Open Space grant for the lighting project.  Minutes of the meeting were prepared and distributed.


The preliminary construction plans have been completed and submitted to the consulting Township Engineer for review.  This project intends to provide for widening and resurfacing of the entire length of Reservoir Road.  The project is being partially funded by a $250,000 State Aid grant.


The punch list of minor property restoration items has been completed.  The maintenance bond has been submitted and all final quantities have been verified.  The final billing voucher was reviewed, approved and forwarded for payment.


The Township Council took positive action on the recommendation to award a construction contract to the lowest qualified bidder.  A preconstruction meeting was held on July 30th and the contractor expressed a willingness to start construction by September 1st.  All NJDOT paperwork has been brought up to date.  The reconstruction of this final section of Ridge Road between Vreeland Road and Baron Road is being partially funded by a $248,228 State Aid grant.  A site meeting was held with Verizon and Orange and Rockland for relocation of specific utility poles in conflict with the proposed improvements.


Quotes were pursued for the previously designed precast concrete structures for retrofits to Township stormwater outfalls on Lake Shore Drive and Warwick Turnpike.  The second quarter activity report was finalized and distributed to stakeholders.


Technical assistance continues to be provided to DPW staff for previously designed site work and grading to follow up on the 2017 contracted building construction.  This Township owned roadway maintenance facility has been shared with Passaic County since 1989.


A recommendation and draft resolution were prepared and submitted to Administration for consideration by the Governing body at the August 15th meeting.  This year’s program has been designed to provide for milling, paving and stormwater upgrades to the following roads and/or road sections: Cahill Cross Road (section), Carriage Lane, Duralee Court, Evanstan Avenue West, Gould Road (section), High Crest Drive (section), High Street, Mac Gregor Road, Mary Street, Monmouth Avenue, Morsetown Road (section), Pawnee Terrace, Rockburn Pass (section), Rosemont Avenue and Setting Sun Trail.  Field inspections were performed for all roads.  Punch lists of repairs for DPW and the paving contractor, to be completed prior to paving, are being prepared.  Calculations of milling and paving quantities are being generated.


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