ENGINEERING DIVISION MONTHLY REPORT
Eric Miller, Supervising Engineering Aide
The wetlands delineation and requisite survey for NJDEP application preparation has begun. This is the essential first step to request what will be permissible in the ongoing effort to remove sediment from 1,600 feet of drainage ditch behind the homes on Bradrick Lane between Arundel Road and Carriage Lane.
BUBBLING SPRINGS PARK
Field survey work was performed for the Director of Community Services and Recreation to investigate if the lake softball field could be increased to a regulation 200’ deep outfield. The resulting calculations and cost estimate were submitted for ultimate inclusion in an Open Space grant application.
A walkthrough inspection of the plumbing at the old Library was attended with a local contractor. The ongoing effort to evaluate the condition of the old Library and Town Hall continues. A facilities Committee meeting was attended to update the members on issues and cost estimates resulting from recent investigations.
JOINT ENVIRONMENTAL REMEDIATION COMMITTEE
The Health Officer (J.E.R.C. Director) called for a meeting to update the members on the status of ongoing and pending environmental remediation of various Township owned properties. Funding, through capital budget requests, is being developed to address these issues in the most cost effective manner to satisfy the New Jersey Department of Environmental Protection (NJDEP).
LOT DEVELOPMENT PLAN REVIEW
One (1) initial, single-family, residential lot development plan was reviewed for compliance with Section 110-4 of the Township Code and any applicable Board resolutions. One (1) as-built/final plan was reviewed and approved. All lot development plan review results are entered into the “Spatial Data Logic” system. The results are also posted for public consumption within the Engineering Division section of the Township’s website (www.westmilford.org) under the Lot Development Plan Tracker.
2017 MUNICIPAL AID
The Township Council approved, by resolution, submission of applications for Reservoir Road, Canistear Road and Cahill Cross Road. The applications were then completed and submitted through NJDOT S.A.G.E. (System for Administering Grants Electronically).
NJ TRANSIT BUS SHELTER
Progress is being made toward the goal of restoring the NJ Transit bus shelter at the Lakeland Bank on Union Valley Road. The bank has expressed interest in moving forward and NJ Transit has offered to supply the shelter. Under NJ Transit rules, the owner (West Milford) must secure the property and provide the concrete pad where the shelter will be placed.
OTTERHOLE ROAD / LINDY’S DRIVE
A meeting was attended with the DPW Director, resident and lake association member to discuss repairs to the failing rock retaining wall supporting Otterhole Road. Replacement materials, access and scheduling were the primary topics of discussion.
PAVEMENT MANAGEMENT PROGRAM
The mild winter has allowed the annual inspection process to begin early this year. These inspections are the first step toward revising the Road Rating List. The list is utilized to determine road resurfacing priorities. The Pavement Management Program, initiated in 2003, has proven to be an effective and efficient tool to manage West Milford’s 150 mile-long paved Township roadway network.
A field meeting was attended with DPW staff members to review previously designed storm drainage improvements to alleviate private property erosion resulting from a Township outfall pipe.
SETTING SUN TRAIL
The Township Engineer recommends wetlands delineation as the next step toward alleviating this storm drainage flooding issue. The engineer has been given approval to move forward with the investigation.
The first meeting of the Snow Committee was attended with representatives of the governing body and the Director of Public Works. The meeting was a productive discussion about materials, methods and associated costs pertaining to winter storm maintenance.
SUGAR MAPLE AVENUE
Field survey and design work was completed to address a long-standing storm drainage issue that causes flooding and erosion to several properties. The plan is preliminary and a meeting with the impacted property owners will be held prior to construction. The work was performed as requested by the Director of Public Works. This project, if advanced, is proposed to be constructed by in-house staff.
WINTER STORM MAINTENANCE
Two Engineering Division staff members provided inspections for private snow plow contractors for 20 man-hours during the February 9th storm and 9 man-hours during the February 12th storm. Storm event reports were prepared for Administration based on information and statistics received from DPW. Contractor vouchers were reviewed, revised if necessary and forwarded for payment. Resident snowplow damage concerns were investigated with action taken when applicable. Two additional storm event reports were prepared and submitted for smaller storms involving only DPW staff and material.
- Technical assistance, regarding lot development plans, storm drainage issues, active construction projects, flood zones, right-of-way issues, etc. was provided to concerned residents on 40 occasions.Field inspections, photographs, reports and/or follow up were required for 14 of these issues.
- Technical assistance was provided, for various issues, to other departments on 70 occasions.
- Six large format map copies were made for $5.00 each. Eight no-charge map copies were made for other Township Departments, Boards and Committees.
- File research, map copies and/or information were provided to local engineers, land surveyors and attorneys on 14 occasions.
- Assistance was provided to builders and contractors on 3 occasions.
- A GIS map was prepared for the Health Officer to show proposed gypsy moth treatment areas throughout the Township.
- A meeting was attended with the Director of Community Services and Recreation to discuss Engineering Division assistance with grant applications.
- Revisions, additions and improvements to the Township Street Map continue.
- Research, investigation and consultation were performed to determine site requirements outlined in the Village on Ridge memorialized resolution.
- Annual Street Index revisions were completed and distributed electronically to all Township staff.
- A preliminary list of 2017 roads to be resurfaced was submitted to the CFO for inclusion in the capital appropriation ordinance.
- A governing body capital budget hearing was attended to discuss requested 2017 projects.
- One Zoning Board application was reviewed for any possible conflicts with Township infrastructure or potential future projects.
- Consulting Township Engineer vouchers were reviewed on one occasion.
- One department head meeting was attended.
RIDGE ROAD – SECTION 3, CONTRACT 4
The construction plans and cost estimate have been finalized and submitted to the Township Engineer for review. Due to the suspension of the Transportation Trust Fund in 2016, this project was postponed until the 2017 construction season. The reconstruction of Ridge Road, between Alpine Ridge Road and Vreeland Road, will be completed in 2017.
ROAD ASSESSMENT PROGRAM
The Township Council adopted an ordinance of acceptance for Harrison Street, Jefferson Street, Walnut Street and Paul Street. Now that these dirt/gravel streets are Township owned the survey and design of improvements will commence as weather permits.
SHARED SALT BUILDING
Newly revised plans for separate site work and building contracts were submitted to the Passaic County Engineer for review. After three rounds of unacceptable bids the two contract concept is anticipated to yield more favorable results. The goal is to complete construction of the new building before autumn 2017.