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December 2016  
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ENGINEERING DIVISION MONTHLY REPORT
DECEMBER 2016

Eric Miller, Supervising Engineering Aide



BUDGET
 
The preliminary 2017 operational and capital budget request forms were completed and submitted.  A meeting was attended with the Township’s budget consultant to discuss the budget requests in detail.
 
BURNT MEADOW ROAD
 
A draft road closing ordinance was prepared for that portion of Burnt Meadow Road between the last house and the Ringwood Borough line. Reducing this section of roadway to the equivalent of a fire road the will save the costs associated full municipal roadway maintenance.  
 
DPW SEPTIC SYSTEM
 
Technical assistance was provided to the L.S.R.P. (Licensed Site Remediation Professional), consulting engineer and DPW staff for petroleum remediation and septic system construction.  All of the excavation and construction for the remediation and new septic system installation were performed by in-house staff.
 
OXBOW LANE
 
A preconstruction meeting was held to discuss logistics for the replacement of a Passaic County culvert that conveys the Kanouse Brook beneath the Township road.  Initial confusion by the County’s contractor was remedied and the culvert replacement was completed in a timely and efficient manner.

STORM HARDENING
 
The underground Rockland Electric circuit has been energized and the new Library is now connected.  Due to antiquated infrastructure, connecting the Town Hall will be more involved.  Switching from a pole mounted transformer to a pad mounted transformer has warranted oversight by an electrical engineer.
 

LOT DEVELOPMENT PLAN REVIEW
 
One (1) initial, single-family, residential lot development plan was reviewed for compliance with Section 110-4 of the Township Code and any applicable Board resolutions.  Two (2) as-built/final plans were reviewed, inspected and approved.  All lot development plan review results are entered into the “Spatial Data Logic” system.  The results are also posted for public consumption within the Engineering Division section of the Township’s website (www.westmilford.org) under the Site Plan Tracker.
 
2016 SEDIMENT CONTROL RETROFIT
 
Technical assistance was provided to DPW staff for the installation of previously designed retrofits to the first Tier “B” Township outfall pipe that discharges into Upper Greenwood Lake.  Three years of construction contracts have completely address the six Tier “A” outfalls.  The design calls for two precast concrete sediment chambers of which one has been completed.  The second chamber will be installed as weather permits.
 
TAX MAPS
 
The Township’s consulting land surveyor provided review of all tax map revisions completed in-house during 2016.  The State of New Jersey requires all tax map revisions to be completed under the supervision of a licensed land surveyor.  The newly certified, revised maps were scanned and posted to replace older versions on the Township server for use by staff and the public.
 
WINTER STORM MAINTENANCE
 
Two Engineering Division staff members provided inspections for private snow plow contractors for 5.5 hours during the December 17th storm.  Contractor’s vouchers were reviewed, revised if necessary and forwarded for payment.  A storm event report was prepared and submitted to Administration for all major storm related expenses.  Two additional reports were prepared and submitted for smaller storms involving only DPW staff and material. 
 

MISCELLANEOUS
  • Technical assistance, regarding lot development plans, storm drainage issues, active construction projects, flood zones, right-of-way issues, etc. was provided to concerned residents on 40 occasions.Field inspections, photographs, reports and/or follow up were required for 13 of these issues.
  • Technical assistance was provided, for various issues, to other departments on 98 occasions.
  • Twenty-four no charge large format map copies were made for various departments, boards and/or committees.
  • File research, map copies and/or information were provided to local engineers, land surveyors and attorneys on 14 occasions.
  • Assistance was provided to builders and contractors on 5 occasions.
  • A recommendation for 2017 professional land surveyor services was prepared and submitted to Administration.
  • A meeting was attended with the Township Administrator and consultant architect to discuss parameters for a possible facilities study cost estimate.
  • A preconstruction meeting was attended for the contract network fiber connection between Town Hall and the new Library.Minutes were prepared and distributed.
  • An invoice of Engineering Division inspection hours for the Westbrook Park – Phase 2 Open Space project was prepared and submitted to Finance.
  • One department head meeting was attended to primarily discuss the 2016 Autumn Lights Festival.Minutes were prepared and distributed.
  • Two Street Excavation permits were reviewed and processed.
  • An open trench field inspection of roof leader drains with photographs was made for the new Library at the request of the Clerk of the Works.
  • One Planning Board application was reviewed for any possible conflicts with Township infrastructure or potential future projects.
  • Consulting Township Engineer vouchers were reviewed on one occasion.
  • An inspection was made of damage to public property (guide rail).A cost estimate for repairs was prepared and submitted to Administration.
     
     

CAPITAL PROJECTS

 
 
ROAD ASSESSMENT PROGRAM
 
At the December 7th meeting, the Township Council decided to proceed with the improvements to Harrison Street, Jefferson Street, Walnut Street and Paul Street under an assessment program.  A draft ordinance of acceptance was prepared and submitted for anticipated early 2017 consideration by the governing body.

 






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